Procurement Assistant

Functie:
Procurement Assistant (G5)

Sector:
Privaat

Dienstverband:
Vast

Specialisme:
International

OSCE High Commissioner on National Minorities, The Hague – Procurement – 07-04-2022


Background:

The OSCE High Commissioner on National Minorities (HCNM) promotes conflict prevention and integration of diverse societies. HCNM was established in 1992 to identify and seek early resolution of ethnic tensions that might endanger peace, stability, or friendly relations between OSCE participating States. The office is consists of: the High Commissioner; a Director; area teams comprising political, legal and project advisers/officers; and an administrative and support team that is actie througout the OSCE area. Under the direction of the Senior Administrative Officer, the incumbent forms part of the administrative and support team and has the primary responsibility of managing day-to-day procurement operations.

Tasks and Responsibilities:

The successful candidate is responsible for:

  1. Preparing purchase orders, following up on timely deliveries, and certifying conformity with purchase orders;
  2. Maintaining and updating HCNM’s supplier database;
  3. Coordinating purchases, e.g., collecting specifications, obtaining terms of purchase, issuing corresponding tenders, purchase contracts, and invitations for bidding and assisting with their review and follow up ;
  4. Preparing invitations for bidding, requesting quotes, proposal, and pre-qualification notices;
  5. Preparing comparative tables for the analysis of bids, conducting market research,
  6. Reviewing purchase requests for completeness, and conformity with budget and technical specifications;
  7. Collecting information for the preparation of technical and legal contracts;
  8. Interviewing suppliers to assess their ability to meet the organization’s specifications for performance, price, and delivery of goods and services;
  9. Ensuring accuracy and correctness of standards in accordance with OSCE Procurement Rules and Regulations, including occasional staff briefings;
  10. Asset Inventory;
  11. Other duties as required.

For more detailed information on the work of the OSCE High Commissioner on National Minorities, please see: https://www.osce.org/hcnm.

Necessary Qualifications:

  • Completed secondary education;
  • Four years of project management or relevant administrative experience, preferably in an international setting (a first level university degree in a relevant field can substitute for two years of relevant administrative experience);
  • Professional fluency in English with excellent communication (both oral and written) skills; professional fluency in one or
    more OSCE languages would be an asset;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability to establish and maintain effective working relations with people of diverse cultural and religious backgrounds, gender, and political views, while remaining impartial and objective;
  • Computer literacy, with practical experience using Microsoft applications; knowledge of databases or ERP systems, such as Oracle, is an advantage;
  • Proven interpersonal skills.

Remuneration Package:

Monthly remuneration is approximately EUR 3350. OSCE salaries are exempt from taxation in The Netherlands. Social benefits include the possibility of participation in Cigna medical insurance.

Appointments are normally made at step 1 of the applicable OSCE Salary Scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.